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HOW TO SEND LARGE FILES OVER EMAIL

You’ve got your case, you’ve poured over the files and you’ve spent time working to ensure that everything is in its place. After you’ve invested your time, you try to attach the file to an email when you’re confronted with an error message. Your file is too large! At First Legal, we know how frustrating that can be, so we’ve compiled the following tips for sending large files.

The first step you’ll want to take is to determine how large your attachment can be through your email provider. Many common providers have a 10MB limit for attachments, although some providers will allow as much as 25MB. If you discover that your provider allows for 25MB, you may think you’re golden. Unfortunately, if the recipient of your message cannot receive messages over 10MB, you could encounter an error message or return notice.

You can reduce the size of your document if it is too large. On most computers, when you right-click on a document, you’ll see an option to compress the file. This option is best when your file is only barely over the size limit. Compression typically eliminates about 20% of the total file size.

Another option for sending files is to split them into multiple parts. Although this can be a time consuming process, it is also effective if the file you’re sending is far larger than the maximum allowable size. If you choose to proceed and split the file, it’s best if you take care to name them clearly. You’ll also want to alert the recipient to expect the full attachment to come in multiple files.

If your file is too large for compression and too complicated to be split in pieces, you can also send the file through a cloud storage system. We recommend using trusted providers like Google Drive or Dropbox. These services have a reputation for being secure. Additionally, Google Drive comes integrated into many mailing systems where Google is the service provider.

Litigation support specialists like those at First Legal have years of experience in everything from filing to trial presentation services. Find out how we can shave time off your filing by calling today!

For more information on file size reduction, check out this great article on reducing the size of your PDF!

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